Saint-Mary University Hospital

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Industry: Hospitals & Elderly Care

“Improved invoice approval process for 3 hospital sites saving time and increasing efficiency.”

- Geertrui Ryngaert, FInance & Administration Manager

ArcoInfo Solutions


Saint-Mary, one of the largest university hospitals, with several locations and departments received annually 50,000 invoices per year, mainly paper documents. The university sought support from ArcoInfo to digitize and automate its invoices.

ArcoInfo Solution

Phase 1 – Digitization: Through automatic three-way matching of PO, Invoice and Goods Receipt, the approval cycle time was tracked and shortened. With a custom Search and Retrieve option, the digital archive now meets all legal requirements and is easily searchable.

Phase 2 – Integration: Integration to the ERP enables automated payments when approval has been given while integrating with the ERP system.

Phase 3 – Ongoing Support: ArcoInfo is available for continued support and capable of adapting to an increase or decrease in invoice numbers.

The automation, digitization and integration of invoices improved the efficiency and saved time.